Arkansas State Archives

Donate Materials


The Arkansas State Archives manages the largest collection of materials related to the history and culture of Arkansas and its people from the earliest times to the present. We welcome donations from individuals, families and organizations as well as transfer of records having long-term value from others state agencies, offices and commissions.

Frequently Asked Questions

What can I donate?
The Arkansas State Archives takes archival material that is culturally and historically significant to Arkansas. Archival material includes: state agency records, family papers, business or organizational records, county and school records, ledgers, newspapers, photographs, compiled family histories, scrapbooks, film, negatives, electronic records, art, artifacts and more. The ASA collaborates with The Black History Commission of Arkansas (BHCA) to acquire historically significant material on black communities across the state.

How can I determine if what I have is culturally or historically significant?
If your material uniquely helps tell part of the story of Arkansas and can benefit historians or genealogists, it may qualify! We would love to hear from you if you need additional guidance. We encourage you to call, email or use the “Donate Materials” form on our website and talk to a staff member about how to donate your materials.

What is the donation process?
Typically, the first step is for an archivist to perform a quick assessment of your materials. Then, we may ask you to fill out a deed of gift, which legally transfers the material to the ASA. A copy of the deed will be sent to you once it has all the appropriate signatures. Depending on where you are located and how much you are donating, we will work with you to move the material to the appropriate ASA facility.

There’s more than one Arkansas State Archives location?
Yes. The Arkansas State Archives' main offices are located in Little Rock, near the State Capitol, but the agency maintains two regional archives branches. The Northeast Arkansas Regional Archives (NEARA) at Powhatan collects material on a 16-county region in northeast Arkansas. The Southwest Arkansas Regional Archives (SARA) collects material on a 12-county region in southwest Arkansas.

What happens to my donated material?
Your donation is carefully processed by trained staff members to ensure its longevity. Using archival standards, the material is then described and made available for research.

What if I’m not ready to hand over my material yet?
We understand that your materials may be very important to your family or organization. The ASA has options for copying your materials including microfilming and scanning. Another option is to include the ASA, NEARA, SARA or BHCA in your will as the recipient of your records or artifacts.

Contact us

If you have material that you think might be of interest to the Arkansas State Archives, we would like to hear from you. Please submit the form below and a representative from the Arkansas State Archives will contact you shortly. Thank you for helping to preserve the rich and wonderful history of Arkansas and its people!