The Arkansas State Archives was renamed from the Arkansas History Commission by Act 3 of the Third Extraordinary Session of the 90th General Assembly on July 1, 2016. Arkansas Code, Title 13, Chapter 3, outlines the power and duties of the Arkansas History Commission, now the Arkansas State Archives, and the Black History Commission of Arkansas, an advisory board to the state archives. Arkansas Code, Title 13, Chapter 4, concerns Public Records Management and Archives. State, county and municipal public officials are encouraged to familiarize themselves with the records retention and preservation requirements outlined therein.
In summary, public record requirements as they pertain to historical records and the Arkansas State Archives are:
Arkansas State Records Workshops
The Arkansas State Archives holds monthly workshops focusing on sharing information on the Arkansas General Records Retention Schedule, care and preservation considerations for both physical and electronic records, the process of transferring records to the state archives, and other services offered by the Arkansas State Archives. These workshops are held in the 4th Floor Conference Room of the MAC Building at 1 Capitol Mall, Little Rock, AR, from 9:00am to 11:00am. To register to attend any of these workshops, please email Danyelle McNeill.
2017 State Records Workshop Dates
Governor Asa Hutchinson’s memorandum re. preservation of state records, February 2016
State Records Preservation at the Arkansas State Archives (PDF)
Arkansas General Records Retention Schedule
Please note that the records retention schedules pertain to the most common types of records created among state agencies and make no provisions for the disposition of records having permanent value in the Arkansas State Archives. For additional information on records having historic or permanent value, please contact: Jane Wilkerson, Archival Manager for Collections.
Electronic Records Guidelines
These guidelines, developed by the Arkansas Records Retention Workshop in 2005, provide very general suggestions for managing electronic records. The Arkansas State Archives is in the process of creating a trusted digital repository for the preservation of state electronic records that have permanent value. For additional information on preserving your agency’s electronic records through the State Archives, please contact: Mary Dunn, Archival Manager for Technology and Access.
Directions for Records Transfer (PDF)
Records Transfer Form (PDF)
Examples of box-level inventories (PDF)